AOS’s 2019 meeting is coming up — are you ready? Here’s the crucial information to know before you go!
Time Zone: Please note that Anchorage is in the Alaska time zone — that’s one hour behind Pacific time!
Weather & Wildlife: Alaska’s weather is unpredictable, and we recommend packing lots of layers, including a light rain jacket. Even in June, high temperatures in Anchorage are usually around 60-65 °F (15-18 °C) and lows are around 50 °F (10 °C), with colder temperatures on the ocean and farther north. Also, remember that Anchorage is full of wildlife; you could encounter a moose or bear even on trails in and around the city. Take a buddy, always be alert for signs of wildlife in your surroundings, and know how to respond.
Code of Conduct: All conference attendees are expected to abide by the AOS Meeting Code of Professional Conduct.
Presentation Upload: Information on uploading posters (including ePosters) has already gone out, and oral presenters will receive an email soon from the AOS 2019 Presentation Upload Site with instructions on how to upload your presentation. If you registered as a presenting author and do not receive this information by June 14, please contact us immediately. Presentations can be submitted online through June 24th; after this date, submissions will only be accepted on-site in the Presenter Room (the O’Malley Room in Summit Hall, lower level of the Egan Center). Full presenter guidelines are available on the meeting website.
On-site Registration and Name Badge Pick-up: Upon entering the Egan Civic & Convention Center, our main conference venue, you will see signs directing you to the meeting Registration and Information Desk. Registration desk hours are listed on the meeting website.
Meeting Program and App: Our meeting app is now available for download! For those who prefer paper, hard copies of the program will also be available. The meeting app will include a link to a map that shows the locations of venues related to the conference and associated social events, restaurants that are offering a discount on food and hosting the student-mentor lunches (see “Dining Options” below), coffee shops and bakeries, and local field trips.
First-Time Attendee Orientation: Is this your first AOS meeting? Join us for an orientation session during the first 30 minutes of the opening reception to get to know other AOS members through an icebreaker activity, learn effective networking strategies, and get tips on how to take full advantage of what’s available at this conference. The organizers of this event have also put together a document full of practical tips for first-time conference-goers, available here.
On-site Internet Access: Wireless internet access will be available throughout the conference center. Information on how to access the wifi will be provided at registration and on the meeting app.
Dining Options: For special events (e.g. Fellows’ Dinner, opening reception, poster sessions, closing event, etc.) where food is provided, vegetarian and gluten-free options will be available and labeled as such. If you have any other specific dietary needs, please email email@example.com with subject line “Dietary Need – (special event name)” so other arrangements can be made. In our EventPilot meeting app we will provide a link to a map that shows local restaurants that have agreed to provide a 10% discount on food if you show your conference badge. Please patronize these sponsors!
Special Events: In addition to the scientific program, a variety of special events are planned during the meeting. Please consider joining us for the professional networking social, the LGBTQIA+ reception, a special after-hours reception at the International Gallery of Contemporary Art to view their “Birds on the Edge: Dynamic Boundaries” exhibit, an evening of ornithology storytelling at a local brewpub, free pizza with the editors of AOS publications, and the annual quiz bowl!
Listening Session: Help AOS better serve you! This meeting will include multiple opportunities to meet face-to-face with Society leaders and offer your input on how we can advance our mission and help you as ornithologists. Stop by the Professional Ethics Committee Round Table and the Public Responsibility Committee Listening Session and give us your ideas and suggestions. We are all ears!
Silent Auction: For the first time, bidding for the annual AOS silent auction will be handled online via BiddingOwl.com. Proceeds from the auction help AOS support all of the student activities at the meeting!
Field Trip & 5K Participants: Registrants for the 5K run and for some of the field trips should have already received an email from the local organizers with more details, and the remaining field trip organizers should be getting in touch soon. 5K participants will also receive a liability waiver via email shortly; please fill it out and return it according to the instructions in the email. If you are registered for one of these events but have not heard from anyone by June 14, please contact us.
Local Birding: Volunteers will lead Early Morning Bird Walks from 6–7:30 AM each morning (Tuesday–Friday), meeting in the lobby of the Anchorage Hilton. More information about signing up for these will also be at the Registration Desk. For up-to-date information on local sightings, check out eBird.
Social Media: We encourage you to promote ornithological research on social media during the conference! The meeting hashtag is #AOS19AK. Please review the AOS Social Media Policy, and note that AOS meetings follow an opt-out policy, meaning that attendees are free to post on social media about work you present at the meeting unless you request otherwise.
Photo Sharing: Please consider sharing photos you take during the conference so that we can use them in a slideshow at the closing event! We’ve created a Google Photos album for the conference, and we encourage you to take a few minutes during the week to upload whatever pictures you’ve taken.
Have questions? Contact us at firstname.lastname@example.org. Can’t wait to see you in Anchorage!